Quick Reference Guides - Non-Benefited, Work Study, Graduate Assistant & Temporary Lecturer
Understanding Non-Benefited Position Numbers
Non-Benefited position numbers are 7-digit alphanumeric, based on the type of non-benefited hire and your 5-digit WyoCloud organization number. Review the review the Chart of Accounts Organization table to determine the 5-digit WyoCloud organization code. Follow these instructions to determine the position number for your Non-Benefited requisition:
| Hourly Non-Benefited | HN + 5-digit WyoCloud ORG code | Example - a Non-Benefited employee working in HR: HN23001 |
| Work Study | WS + 5-digit WyoCloud ORG code | Example - a work study employee working in a Chemistry lab: WS13131 |
| Salaried Non-Benefited | SN + 5-digit WyoCloud ORG code | Example - a non-benefited research pilot in Atmospheric Science, paid a monthly salary: SN16101 |
| Graduate Administrative Assistant (GAA) | GA + 5-digit WyoCloud ORG code | Example - GAA working in the School of Computing: GA10601 |
| Graduate Teaching Assistant (GTA) | GT + 5-digit WyoCloud ORG code | Example - GTA working in the School of Computing: GT1060 |
| Graduate Research Assistant (GRA) | GR + 5-digit WyoCloud ORG code | Example - GRA working in the School of Computing: GR10601 |
| Temporary Lecturer | TL + 5-digit WyoCloud ORG code | Example - a Temporary Lecturer working in Animal Science: TL12103 |
Step 1 - The WyoCloud Job Requisition
The following information is needed when creating the WyoCloud job requisition:
- Position Number (see above)
- Requisition Title
- Reason for Filling the Vacancy
- Number of Openings
- Hiring Manager (vacant position's Supervisor)
- List of Collaborators (Search Chair and Committee members)
- Requirement of Background Check and/or MVR (If you are not sure, review the Background Check Policy)
- FTE/Schedule (see the FTE Conversion Chart to help you determine FTE/Schedule)
- Hourly or Salary Rate
- Job Description/Posting Information
Step 2 - Managing and Progressing the Candidate Pool
At the direction of the Search Chair, Hiring Manager Assistant or Hiring Manager, applications can be reviewed. It is recommended that Owners of the requisition should put together a search matrix to help determine qualified candidates based on posted job duties, qualifications and requirements. Questions about this process can be emailed to recruit@uwyo.edu.
It is the responsibility of the Hiring Manager or Hiring Manager Assistant to track all search progress, which includes indicating or marking candidates that will be progressing in the search, ensuring approvals, if required, are obtained PRIOR to engaging in that step. Once candidates are marked for next steps, a complete and updated matrix should be sent to the HR Staffing Partner to upload to the search record.
Step 3 - Job Offer
Once the search has reached the step of drafting the formal offer letter, please reach out to HR Staffing Partners at recruit@uwyo.edu to ensure all previous steps are completed and approved. The Hiring Manager or Hiring Manager Assistant will DRAFT an official offer using the WyoCloud Recruiting system. Based on the type of hire and details provided in the requisition and offer, the appropriate offer letter will be generated. All offers are now completed through the recruiting system electronically - no paper offers should be provided after this time. Once you have entered the information into the offer, you will click Save and Close, and it will be sent to HR for review and approvals.
Note: Please Save and Close the offer rather than submitting. If you click Submit,
this will bypass HR review.
Once the drafted letter is finalized and approved in the system, the letter will be
provided to the candidate for their review. Once an electronically signed offer letter
is received, a Staffing Partner will start the process to finalize the hire, which
may include: 2nd Pass Application, Background Screening and Hire.
Step 4 - Monitoring the Onboarding Process
As part of the hiring process, HR has designed an electronic Onboarding process called Journeys to help ensure the new employee completes required training and hire documents and is provided with information that will help them be successful in their new position.
Hiring Managers will be able to track an employee's progress through this process via the Onboarding area in WyoCloud My Team.
Questions about Non-Benefited recruitment can be directed to Human Resources at 307-766-2377.
